Moving to a new country is thrilling yet overwhelming. From my experience as an immigration attorney, I’ve seen how the right documentation makes all the difference. Below is a comprehensive guide to help new immigrants set up their legal documents in the USA. For those starting fresh, understanding the essential immigrant documents USA residents must carry can make or break your journey.
1. Valid Passport & Visa/Immigration Approval
Your passport—unexpired with clear biographic pages—is the foundation. Whether immigrant, non-immigrant, work, or student, it’s essential for all applications, interviews, and entry procedures. Make full-color scans of every page, including old visas or stamps, since USCIS or CBP may request them .
Your visa or official approval (DS‑260, DS‑160, or green card approval notice) confirms lawful entry and status. You’ll need this for nearly every immigration procedure.
2. Proof of Legal Entry: I‑94, Visa Stamp & Entry Records
Proof of lawful admission—like Form I‑94 (online printout) and entry stamps—proves when, where, and how long you’re permitted to stay. If you entered via Advance Parole, include those documents too. These are vital when filing for status adjustments.
3. Social Security Number (SSN)
A nine-digit SSN ties your identity to work, banking, credit, taxes, and benefits. You can request it during immigration processing or apply later at a Social Security office. Employers and institutions require it to report earnings, file taxes, and build credit.
4. State‑Issued Photo ID or Driver’s License
Once you settle, visit the DMV to apply for a state ID or driver’s license (proof of identity, residency, and passing necessary tests). It’s essential for driving, boarding flights, purchasing age-restricted items, and daily identification.
5. Employment Authorization Document (EAD)
The EAD (Form I‑766) cardstock is crucial for those not yet permanent residents but eligible to work. Apply via USCIS using Form I‑765. It’s valid when pending status and required for employment eligibility via Form I‑9.
6. Civil, Identity & Relationship Documents
Bring originals or certified copies of civil documents—from birth certificates to marriage, divorce, or adoption records—for identity and relationship verification. Especially critical for family-based petitions and to avoid RFEs.
7. Financial Support Affidavits & Proof of Income
For family and humanitarian cases, sponsors must file Form I‑864 or I‑134; applicants should provide financial records—pay stubs, bank statements, tax returns. Financial documentation helps prevent denials or delays, showing you won’t rely on public assistance.
8. Medical Exam Results & Police Certificates
Most immigration paths require a medical exam from an authorized physician. Plus, police certificates or criminal records from home or other countries you’ve lived in are often mandatory.
9. Evidence Tied to Case Type
Depending on your case (employment, asylum, spouse, student, VAWA), bring relevant supporting evidence:
- Employment: Job offer, resume, degree, certifications.
- Asylum/VAWA: Affidavits, medical/police records, articles.
- Student: I‑20, acceptance letter, tuition payment proof.
Include any documents showcasing eligibility within your case category.
10. Keeping Documents Organized (Digital & Hard Copy)
Use a well-labeled binder and a secure cloud folder. Label by section and case. Being organized reduces stress, ensures quick response to Requests for Evidence, and streamlines your attorney’s work.
📊 Why Proper Documentation Matters
Data from the Cato Institute shows only ~0.6% of the 158 million who consider immigrating to the U.S. succeed due to paperwork—underscoring the power of documentation. USCIS cites missing documentation as the top cause for delays and denials.
✅ Summary Checklist
| Document | When to Apply | Purpose |
|---|---|---|
| Passport + Visa | Before departure | Entry, application basis |
| I‑94 record | At entry, print online | Proof of status and stay |
| Social Security Number | During immigration or via SSA | Work, taxes, banking |
| State ID/Driver’s License | After settling | ID, travel, access |
| EAD | While status pending | Legal employment |
| Civil documents | Before petition/in-person interview | Identity verification |
| Financial docs | Petition filing | Sponsor proof |
| Medical & police records | Application | Eligibility verification |
| Case-specific evidence | During application | Strengthen case |
| Organization | Continuous | Prevent issues |
🧭 Final Tips from a Lawyer
- Always keep originals and copies of every document.
- Maintain scanned backups in the cloud.
- Use color scans and high-quality photos.
- Translate documents if not in English; ensure certification.
- Follow official USCIS guidance and seek legal assistance to double-check.
👉 Why This Matters
Getting these documents right gives you a strong start in your American life—working, driving, banking, or adjusting status becomes easier with lawful tools. Avoid delays, stress, and potential deportation.
✔️ Call to Action
Need help with your immigration documents or status? Schedule a consultation with Shepelsky Law Group—serving all 50 states.
☎ (718) 769‑6352